Publication:Sea Talk Autumn 2007/PMKeyS - five and a half years on

By CPOWTR Gavin Locke

Navy went live with PMKeyS in 2001 and 5½ years on it has certainly become a very powerful human resources tool which is continually being refined and adjusted to suit our needs.

The Directorate of Navy Personnel Information Systems Management (DNPISM) was created to provide support to users and oversee the strategic development of new or emerging software that compliments PMKeyS.

Over the last nine months, the DNPISM data remediation team has corrected more than 6,000 data anomalies, resulting in Navy people receiving their correct leave entitlements or having their operational service or their qualifications correctly recorded.

PMKeyS self service (PSS) was released in 2004 and we can now view and update our personal information, view and print our payslips, view our individual readiness status, and shore based personnel can apply for leave electronically.

Over the last nine months of operation, sailors and officers have submitted more than 16,600 leave applications electronically.

In June this year, when we log into PSS, it will automatically remind us of what individual readiness components have expired, as well as remind us of what parts are due to expire.

In July, we will also be able to print our pay summaries (group certificates).

DNPISM was involved in the centralised leave process (CLP) initiative and we continue to monitor this practice.

The CLP team, located at the Military Personnel Administration Centre - Southern Victoria (MPAC-SV), have processed 41,005 leave applications since the start of CLP (excluding amendments/deletions, ERL, free travel log or payroll transactions).

A positive aspect of CLP is Navy now has a central repository for all leave application source documentation that is easily and readily retrievable, allowing MPAC-SV staff to audit Navy leave in accordance with Defence Instructions.

Significant improvement has been made with the processing of PMKeyS access requests.

DNPISM has taken overall control of access approval to PMKeyS.

This ensures Navy users are given the appropriate access to complete their duties based on training undertaken.

These improvements, and ongoing liaison with the PMKeyS customer support centre (PCSC), have placed Navy in a position where a member's PMKeyS access can be arranged quickly.

With further streamlining, DNPISM aims to have the automatic access on posting, depending on the position details/job role and the applicant's PMKeyS training currency.

DNPISM reviewed and relaunched two of its communications tools last year. The DNPISM newsletter E-News is an easy-to-read, short document that contains the latest PMKeyS information and issues for Navy users.

It's an interactive document that focuses on issues raised by E-News readers. E-News is emailed out to all Navy PMKeyS users and it is also posted on the DNPISM website.

The website is interactive, allowing PMKeyS users to provide feedback and suggest future content. The site's Handy Billy contains useful information on PMKeyS functionality. It's proving to be very popular amongst PMKeyS users with an average of 300 hits a week. If you're a PMKeyS user and haven't visited the site check it out at intranet.defence.gov.au/NavyWeb/sites/DNPISM

For more information or assistance on PMKeyS, contact the Defence Service Centre on 1800 680 202.

In a nutshell

• It's been 5 ½ years since PMKeyS was rolled out to Navy.
• Over the last nine months, the DNPISM data remediation team has corrected more than 6000 data anomalies.
• With the release of PMKeyS self service (PSS), sailors and officers can view and update their personal information, view and print payslips and for shore based personnel, apply for leave electronically.
• In the nine months after PSS was introduced, Navy sailors and officers have submitted over 16600 leave applications electronically.
• DNPISM has significantly improved the PMKeyS Access request process.
• DNPISM continues to monitor the centralised leave process initiative.
• DNPISM Newsletter E-News is an easy to read, interactive document that focuses on PMKeyS issues.
• DNPISM's Handy Billy located on its website contains relevant information that helps Navy people use PSS and PMKeyS.